The Importance of Cybersecurity for Small Businesses

The Importance of Cybersecurity for Small Businesses

The subject of computer security has existed for as long as computers and the internet have, but the field is always changing and costs of cybercrime continue to grow. Major corporations and government agencies seem like high-profile targets, but small businesses increasingly are the ones under attack. Understanding the risks and how to implement document security is critical for small business owners to protect themselves and their customers.

Protect Your Clients’ Trust

Maximizing Printer Functionality

Maximizing Printer Functionality

Modern-day printers are typically multifunction printers (MFPs) that are:

  • Able to print
  • Act as copiers
  • Scan
  • Fax
  • Email

They are interconnected devices most often networked to a business’s server and the internet, adding even more functionality and access across the span of brick-and- mortar locations as well as the mobile devices of the employees wherever they may be. As a business owner you should use your printers to the fullest by maximizing the utilization of all the available functions of your MFPs.

The Strong Connection Between MPS and Sustainability

The Strong Connection Between MPS and Sustainability

Profitability is often not the sole driving force behind successful businesses. Some of the most thriving businesses combine financial results with making positive social changes and emphasizing environmental sustainability in their business practices. Managed print services, or MPS, is one business process that can be an important focus when making attempts to minimize resource usage and expand recycling efforts

How Does MPS Improve Resource Usage?

Focusing on MPS has the potential to impact a company’s resource usage in several ways. Lower printing quantities naturally decrease the use of paper and ink. In addition to cutting direct costs, many companies have found the following benefits:

Managing Documents

Managing Documents

With a modern work environment in which not all employees are on-site, you might need a new process for document management. You, your business and your employees will all do well by learning a new way to take care of such paperwork as payments, receipts, contracts, claims and business forms.

Work Mobile, Print Mobile

Just as your employees might be mobile, so too can be their printing capabilities. New apps make electronic document management efficient for employees as well as your IT team. While these new apps are designed to make managing documents easier, you’ll want to do your research to see which of them have the best reputation and are the best fit for your business.

6 Things to Know About the Future of Cybersecurity

6 Things to Know About the Future of Cybersecurity

The future of cybersecurity means more than defending the network from outside cyberattacks that originate overseas from experts dealing on the dark web. It includes every employee and local access point to valuable data, such as email, copier and printer security.

Planning and Preparation

A comprehensive security program begins with planning and preparation. Internal threats can be equally dangerous as those from outside the network. Seemingly harmless access points and unsuspecting team members make defenses vulnerable. Consider these six steps when preparing for future cyberattacks.

  • Identify all valuable data assets. Comprehensive data and document security covers electronic and physical sources of information.

High Efficiency, Tech Empowerment Keeps Service Quality High at The Office Advantage

When you do business in a large, sparsely populated geographic area, service-call eciency takes on a much higher level of importance. No one—whether management or the service techs—wants a second 300-mile round-trip service call, just because the right part wasn’t on the truck the first time.

The Office Advantage does business in just that kind of area. Based in the small town of Mitchell, South Dakota (population 17,000), this Xerox dealer serves a wide area that includes eastern South Dakota, southwest Minnesota, northwest Iowa, and northeast Nebraska. That represents a radius of about 200 miles from Sioux Falls, South Dakota, where The Oce Advantage opened an oce in 2005.

Managing Document Security in the Face of Digital Threats

With technology attacks and network threats growing more and more sophisticated, achieving effective data security measures is an increasingly difficult challenge. Maintaining security is pivotal to gaining and keeping customer trust, particularly when data and document security breaches impact customer data. With the advancement of new threats, however, also comes the advancement of new threat prevention technologies.

What Are the Best Methods for Data Security?

Technological evolution has led to an increasing number of options to leverage software and physical security means to increase data and document security. Those methods include:

Reduce Your Paper Footprint with Document Digitization

So you’re ready to tackle the paperless workplace, but have you determined the best digitization and digital document management solution for your company? Depending on the nature of your business, different document management solutions may work better than others — and no two pathways to paperless are the same.

How to Assess Your Digital Document Needs

Determining the best document management solution for you means understanding exactly how your company will use digital documents. If you consistently transmit a large number of secure documents, your needs will vary greatly from a company that primarily archives records for posterity. Evaluate needs such as collaboration, secure transmission, redundant storage, and others to determine the best solution for your workflows.

Tuesday Tips: Why you shouldn't invest in off-brand supplies

Off-brand products can often be much less expensive than brand-name items. While this may be advantageous when you’re grocery shopping, when it comes to printer supplies, you have to be much more diligent. There is more at stake. Consider these four things when you are shopping for office equipment supplies.

  • Repairs

A toner cartridge that isn’t made to high standards can damage your printer. When you purchase a name brand cartridge, you’re guaranteed that the item is made to printer specifications. Is the risk of damaging a machine worth hundreds of dollars, worth saving a few dollars by buying off-brand?

  • Money

Although you may save money initially when you go off-brand with office supplies, you may not get the same page yield that you would with a name-brand.

Tuesday Tips: Keeping Your Data Safe

Data security is a serious issue for businesses and individuals. Although the major data breaches in the news have been larger companies, such as Target, Equifax and even the government, no one is safe. Taking your company offline is a drastic and ineffective solution. Instead, it’s time to take a look at new technology that provides document security. Implementing small measures to prevent your information from being stolen is more effective than cleaning up a mess after your security has been breached. Here are three fields that are being utilized for data security:


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